Agenda and minutes
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Contact: Carys Evans, 029 2089 8598
No. | Item |
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Introduction |
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Introduction and apologies Minutes: Apologies were received from Sandy Mewies AM and Rhodri Glyn Thomas AM. |
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Declarations of interest Minutes: There were no declarations of interest. |
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Minutes of the previous meeting Supporting documents: Minutes: The minutes were agreed subject to an amendment on item 3. |
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Reporting Corporate Performance Minutes: During its
scrutiny of the Commission budget, the Finance Committee recommended that the
Commission should publish annual performance indicators. Commissioners
discussed a range of proposed indicators that would demonstrate progress being
made towards the Commission’s Strategic Goals. These would be published
regularly and were likely to evolve and be refined over time. Commissioners
agreed that the indicators would need to be qualitative as well as
quantitative, and that progress against targets would be shown, where
appropriate. Benchmarking against other organisations would also demonstrate
the extent to which progress was being made, although this would not be
possible across all areas. Emphasis was
placed on the need to include indicators that were relevant to the performance
of the Commission. Changes to the proposals in the paper were suggested in the
following areas: ·
Bilingual services and increase in the use of Welsh; ·
Public engagement through the website, Senedd TV and
social media; ·
Media coverage inside and outside Wales, including
through non-traditional media outlets; ·
Links with international representatives; ·
Levels of engagement with civic society; ·
Improved engagement with hard to reach groups; ·
Risk management; ·
User satisfaction with ICT. It was agreed that
the Finance Committee would be consulted on the performance indicators. Action: Management
Board to revise the indicators. |
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ICT Progress and Performance Report Minutes: Progress had been
made in a number of areas since the last update to the Commission at the end of
January 2013. These included: -
The new transition manager had taken up his post and
would be responsible for the Exit Management Plan that would underpin the
transition from the Atos contract; -
Some Members had been trialling the use of the mod.gov
app for Committee and Plenary papers; -
The use of outlook web access had been extended to
include a wider range of devices providing more convenience for users; -
A number of information management sessions had been
arranged for Members and their staff to raise awareness of their duties in
relation to Data Protection. A further update would be made available at the Commission’s next performance meeting. |
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Financial Performance Update 2012-13 Minutes: Commissioners
received an update on the budget for 2012-13, as at the end of January 2013.
The value for money target of £470k for the year had been achieved and was
expected to increase a little further by the year end. It was also likely that
there would be an underspend of approximately £0.3-0.4
million at the end of the financial year, but that this was well within the 1%
target. A contingency of £175k had been made for the Members’ Pension Provision
which would increase the underspend if not required. Commissioners discussed the way in which the monthly forecast outturns were used by the Management and Investment Boards to make effective use of the Commission’s total available budget, and commented that these financial management processes had been well-managed during the current financial year. |
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Framework for the Assembly Commission annual report and statement of account 2012-13 Minutes: A proposed outline for the Annual Report was presented to the Commission for consideration. The framework was agreed. Action: Officials to
proceed with the work on the report. |
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Feedback from 21 February Audit Committee (oral item) Minutes: Angela Burns AM
provided an oral update on the Assembly Commission Audit Committee meeting that
had been held the previous week. The Committee had discussed the Value for
Money programme and the efficiency savings that had been achieved, and were
supportive of the Commission’s ongoing work in this
area, noting that a workshop for relevant staff had been arranged to continue
to strengthen this work. Audit Committee
had questioned the ‘low’ residual risk rating for the risk relating to future
ICT changes. Commissioners noted that Lynne Flux and Ian Summers would be leaving the Assembly and expressed their thanks for their valuable and high quality work on governance and audit. |
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Commissioner updates |
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Any other business Minutes: There were no other items of business. Secretariat February2013 |