Minutes of 20 January, actions and matters arising
- Meeting of Senedd Commission Audit and Risk Assurance Committee, Monday, 27 April 2020 10.00 (Item 2.)
- View the background to item 2.
ACARAC (02-20) Paper 1 - Minutes of 20 January 2020
ACARAC (02-20) Paper 2 – Summary of actions
2.1 The minutes of the 20 January meeting were agreed.
2.2 Committee members agreed to have further discussions with officials to take forward actions around attending a future Executive Board meeting to discuss the strategy for the sixth Senedd, and a briefing session with Members’ Business Support on the monitoring of Assembly Members’ expenses.
2.3 Gareth responded to questions on timescales for implementation of the cyber security audit recommendations and for conducting the audit on compliance culture. Gareth explained that due to the disruption caused by the Coronavirus (Covid-19) outbreak, and his involvement in the leadership of the Commission’s response, some audit work would be delayed.
2.4 The Chair invited Arwyn to update the Committee on the communications plan for the name change project. Arwyn explained that, as the name change date was set in legislation, there was no scope to change it. However, due to the Covid-19 outbreak, the planned launch events had been replaced with a more low key approach, with the possibility of a harder launch later in the year. He also explained that discussions were ongoing around the opportunities presented by the lowering of the voting age to allow 16 and 17 year olds to vote, registrations for which would be opening on 1 June 2020 (for the 2021 Senedd elections) to further launch or raise awareness of the name change.
2.5 Committee members acknowledged the change in approach and discussed the potential for raising awareness through social media channels, including those of Assembly Members, along with the use of focus groups. In response, Arwyn outlined plans to increase expertise within the Commission on the use of social media. It was noted that the messages should be kept as simple as possible to help the public understand the role of the Senedd as a legislature and holding the Welsh Government to account.
2.6 The Committee noted there had been early engagement with key stakeholders and that there would be a written statement from the Llywydd on 6 May.
2.7 The Chair thanked Arwyn for the update and asked him to keep the Committee informed of communication plans. It was agreed that the Committee would return to this at the June meeting.
· (2.2) The Chair and Dave to discuss with the Chair of the Remuneration, Engagement and Workforce Advisory Committee, the timing of a meeting of Executive Board with Independent Advisers to discuss the strategy for the sixth Senedd.
· (2.2) The Chair and Gareth to discuss the best approach to providing the briefing to ACARAC on the work of Members’ Business Support (MBS) and the monitoring of Assembly Members’ expenses
· (2.3) Gareth to discuss with Suzy timeframes for implementing recommendations from review of cyber-security
· (2.3) Gareth to advise on timing of the review of compliance culture
· (2.7) Arwyn to share details of revised communications strategy on name change with ACARAC members – and provide feedback to ACARAC at June meeting