Agenda and minutes
Venue: Committee Room 5 - Tŷ Hywel. View directions
Contact: Liz Jardine
No. | Item |
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Introductions, apologies and declarations of interest Minutes: Manon Antoniazzi opened
the meeting by acknowledging the professional way Commission staff had carried
out their duties during the past difficult week. Apologies were received
from Craig Stephenson (Director of Commission Services), Mark Neilson (Head of ICT),
Matthew Richards (Head of Legal Services) and Kathryn Potter (Head of
Research). |
|
Communication note to staff - Nia Morgan Minutes: Nia Morgan would
draft a note of the Management Board discussion for the staff news page. |
|
Minutes of the Previous Meeting Minutes: The
minutes of the 23 October Management Board meeting were agreed as a correct
record. |
|
Corporate Performance Report April-September 2017 Minutes: Dave Tosh presented the
KPI report for the period April to September. The report conveyed a picture of
good performance against the strategic goals across the board as well as a high
level of activity. The performance
indicators needed a regular review to ensure they remained relevant and
meaningful in light of changes to focus or technology. A review would take
place over the coming months to revise and replace the current KPIs. Management Board reviewed
the ‘amber’ areas and also noted that comparison with the same period in 2016
could be greatly affected by specific activities at the time, such as the
election. ACTIONS:
·
Non
Gwylim and Mark Neilson to review the indicators on the YouTube and Senedd.tv
views to better reflect the change to the way plenary coverage was presented. ·
Governance
team to review KPIs with Heads of Service and bring back to Management Board in
early 2018, before presenting to the Commission. |
|
Staff Survey 2017 Minutes: Rhodri
Wyn Jones presented the results of the staff survey conducted in May and the
action plan to address the main issues and recurring themes. 82% of staff had
responded, which enabled the Assembly to benchmark against other organisations
and compare feedback from previous years. All
themes remained largely positive, with an increase in all but one service area
since the last survey in 2015, comparing favourably with external organisations
across Wales. The greatest area of improvement was in leadership and managing
change. There were three areas for focus overall and since the survey was
published, Heads have also analysed their Service area results and prepared
service-specific action plans. The
Board discussed the findings, agreeing the need to convey that the Board were
listening, that could be shaped around a ‘you said – we did’ approach, and
outlining a set of commitments to accomplish before the next survey, whilst
being realistic in what was achievable. |
|
Capacity Review Oral
item Minutes: Gareth Watts and Phil
Turner provided an update on the Capacity review. The Board were asked to reflect on the
emerging themes and topics, and to provide comment and challenge. It was
anticipated that the recommendations of the review would be framed around these
four themes. The review was
facilitating a good exercise in bringing together a lot of evidence that
already existed, looking at data, discussing with stakeholders and benchmarking
against other parliaments. Management Board discussed how the objectives of the
report were being met, particularly around the setting of priorities and
allocation of resources. Initial findings would be
reported to ACARAC on 27 November and to the Commission on 4 December. |
|
All staff meeting Oral
item Minutes: Manon
outlined the intention for the all-staff meeting on 15 December. This would be
the first opportunity for staff to respond to the capacity review and for the
senior team to collectively recognise the specific difficulties of the past
week, the pressures of the autumn term, and leave staff with a positive message
as to the way forward. The Board discussed the format of the meeting. |
|
Data Protection (GDPR) update Oral
item Minutes: Dave Tosh
gave an overview of the current preparations for GDPR, which was due to come
into force in May 2018. Service areas were working on their personal data
registers, the deadline for which was end January. Heads were advised to speak
with Sue Morgan and Alison Bond if there were issues around retention,
permission or consent. Work was
progressing to adapt guidance for Members and the likely requirements would be
issued to them in the first instance. ACTIONS: ·
Heads to assist their teams where decisions
were needed on their personal data registers. Alison Bond to clarify the areas
where there were still gaps in data or reasoning. ·
Matthew Richards to circulate the guidance
prepared for Legal Services. |
|
Financial Management Report October 2017 Minutes: Nia
Morgan gave a brief outline of the FMR for October, reiterating that the
financial position remained highly challenging, both for the rest of the
financial year and the following one. |
|
IRB update Oral
item Minutes: A brief
update was given on the recent meeting of the Investment and Resources Board. |
|
Media Grid Presentation Minutes: Non
Gwilym gave an overview of current grid that captured corporate and business related communications
activity to facilitate planning. A lot of planned activity had been cancelled
this week, including Senedd@Delyn, which would be moved to the new year and the
launch of the Expert Panel’s report, to be rescheduled before the end of term. Assembly
business would commence tomorrow with a lot of media interest expected. The
Commission’s budget would be debated on Wednesday. There
were twelve committee reports due to be published before the end of term and
the integrated teams were considering arrangements. There
would be very close scrutiny this week and Non asked Heads to check if anything
was missing from the grid. |
|
Forward Work Programme |
|
Any other business Minutes: The next meeting would be
held on 7 December. |