Agenda and minutes
Venue: Conference Room 4B - Tŷ Hywel. View directions
Contact: Liz Jardine
No. | Item |
---|---|
Introductions, apologies and declarations of interest Minutes: Apologies were received from Elisabeth Jones (Director of Legal
Services). There
were no declarations of interest. |
|
Communication note to staff - Non Gwilym Minutes: Non
Gwilym would draft a note of the Management Board discussion for the news page. |
|
Minutes from 25 January meeting Minutes: The
minutes of the 25 January meeting were agreed as a correct record, except a
clarification in relation to the HR Dashboard (10.1) where, although Management
Board had asked for more data, it had been agreed to keep the report
simple. |
|
Commission strategy and corporate values Minutes: Anna
Daniel presented a paper that had been prepared as a framework to assist
Management Board in their consideration of what would be presented to the new
Commission in relation to its strategic goals and priorities for the next five
years. Additionally, the Board were asked to reflect on the organisation’s
values and how they might be refreshed. Management
Board discussed the framework and recommendations and agreed to: ·
integrate the budget strategy into the Commission strategy; ·
emphasise the continuation of the goals over past Assemblies, and
strengthen the evidence about the success the goals have delivered; ·
incorporate the themes from the annex into the horizon scanning section
and set out the proposed priority areas under the strategic goals for
consideration by the Commission; ·
give more prominence to the Equalities, Bilingual and Sustainability
responsibilities; ·
revisit the corporate values once the Commission has agreed its
strategic goals and priorities. Actions: Anna Daniel to meet with Claire Clancy to discuss the next iteration
of the strategy paper. |
|
Fifth Assembly Dashboard - Feb 2016 Minutes: The Board received the latest
dashboard indicating work in progress, key issues and risks. They considered whether there was
a wider role for Heads to meet with new Members in the first few weeks and it
was agreed that they would attend the reception after the election of the
Presiding Officer, as well as meetings being arranged with Members. Actions:
·
Heads of service
to make sure Members’ intranet is up to date and there is consistency of style
and accuracy of content; and to identify any potential resource for volunteers
to help with proofing new and updated documents and collating candidate
information. |
|
Corporate Risks Minutes: Management Board considered the
current and emerging risks at corporate level and noted progress against
mitigation and current status of each risk. Following the review of the
Corporate Capacity risk at Board and ACARAC, the risk description was updated
to reflect the feedback. The
Board considered whether the risks around the transition to the Fifth Assembly
should be managed as a corporate risk and agreed that they were being managed
proactively within each strand and should continue there. In
relation to the Voluntary Exit Scheme ‘Risk on a page’ report, Non Gwilym
advised that the media manager would review the lines to take. The Bilingual capacity risk would
be updated to reflect risks around potential changes in requirements in the
Fifth Assembly. The
matter of sickness absence was raised and it was agreed that the Board would
discuss this in more detail at a future meeting.
The safeguarding of children and vulnerable adults was also raised in relation
to the preparations needed to mitigate the risks around high turnover of
Members during transition to the Fifth Assembly. |
|
Winding up the meeting |
|
Any other business Minutes: The Board received good feedback on the Senedd Family
Weekend on 5-6 March, to mark its 10th anniversary, with over 3000
members of the public attending. The next Management Board meeting would be on 14 April. |