Agenda and minutes
Venue: Conference Room 4B - Tŷ Hywel. View directions
Contact: Liz Jardine
No. | Item |
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Introductions, apologies and declarations of interest Minutes: Apologies were received from Elisabeth Jones (Director of Legal
Services), Mark Neilson (Head of ICT), Dave Tosh (Director of Assembly
Resources) and Gareth Watts (Acting Head of Governance and Audit). There
were no declarations of interest. |
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Communication note to staff Minutes: Adrian Crompton would draft a note of the Management Board discussion for the news page. |
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Minutes from the previous meeting - 12 May Minutes: The
minutes of the 12 May Management Board meeting were agreed as a correct
record. |
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Absence Management Minutes: Leanne Baker attended the meeting to discuss in detail with Management
Board the absence rates,
how the Assembly faired against the broader absence picture and recommendations
on managing sickness. Despite being lower than the public sector, sickness
absences had been increasing over the past few years, with mental health being
the main cause for long term sickness. The Board agreed that managing
absence effectively and supporting the health and wellbeing of staff was very
important. Sickness absences could contribute to low staff morale and,
potentially, impact on standards of service, as well as being costly. The Board
discussed how the absence policies were applied across the organisation and
perceived issues. It was suggested that management data for Heads could be
refined further to enable them to identify the issues and understand why
absences had increased. The Board considered the recommendations in detail and
agreed: ·
additional
training on attendance management would be beneficial, but targeted in areas
where there were issues, ensuring that the individual’s responsibilities, as
both employee and manager, were clear; ·
focused support,
through awareness raising, training, toolkit and guidance, to strengthen the
capability of managers to deal more effectively with absences; ·
increasing
awareness of preventative measures, such as wellbeing initiatives with a
possible pilot training to help managers understand mental health matters;
considering the extension of existing occupational health support; ·
provision of
more detailed data to Service Heads; ·
consideration of
how more effective support could be provided to those with caring
responsibilities, including through existing policies and if exceptional
subsidies are possible; ·
consideration of
ways staff could be encouraged and supported to take responsibility for their
own wellbeing in relation to work; ·
ensuring support
was provided for managers to timely and sensitively deal with health matters -
whether a health issue or absence issue - and balance support for the
individual with having an expectation of their ability to deliver. ·
using MyView to
set automatic alerts to employees and managers through, for example, to prompt
managers to keep in touch with absent staff, complete return to work interviews
or close absences. The HR team
would arrange to attend team or Service meetings to discuss this further. |
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Cyber Security Minutes: The Board
agreed to dedicate the meeting to the discussion of absence management, so the
other items were postponed until the July meeting agenda. |
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Archive Strategy Minutes: The Board
agreed to dedicate the meeting to the discussion of absence management, so the
other items were postponed until the July meeting agenda. |
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Risk Assessment Form - Senior Management Changes Minutes: The Board
agreed to dedicate the meeting to the discussion of absence management, so the
other items were postponed until the July meeting agenda. |
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Winding up the meeting |
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Any other business Minutes: The next Management Board meeting would be on 14 July,
following their away day on 8 July to discuss in detail the challenges and opportunities facing the Assembly and Commission at the
start of the Fifth Assembly. |