Agenda and minutes
Venue: Conference Room 4B - Tŷ Hywel. View directions
Contact: Liz Jardine
No. | Item |
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Introductions, apologies and declarations of interest Minutes: A welcome was given to
Richard Coombes, who was attending to observe the meeting and Jane Legge for
the Corporate Risk update. Apologies were received
from Nicola Callow (Head of Finance), Adrian Crompton (Director of Assembly
Business), Elisabeth Jones (Director of Legal Services), Kathryn Potter (Head
of Research), Chris Warner (Head of Policy and Legislation Committee Service)
and Lowri Williams (Head of HR). There
were no declarations of interest. |
|
Communication note to staff - Dave Tosh Minutes: Dave Tosh would
draft a note of the Management Board discussion for the news page. |
|
Minutes from the 15 June meeting Minutes: The
minutes of 15 June meeting were agreed as a correct record. |
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Corporate Risk Minutes: The
Management Board had agreed to hold an extended discussion on the management of
corporate risk to take a comprehensive view of all existing risks, determine
which should remain and which could be closed, together with a forward look at potential
risks arising up to the end of the Fourth Assembly and beyond. The
Board agreed several changes to the register: ·
That the residual rating for the
risk around corporate capacity should be raised to ‘high’, as capacity
pressures along with financial constraints would continue to grow; ·
Transition to Fifth Assembly -
Adrian Crompton and Sulafa Thomas to review risk and consider elements beyond
our control; ·
Anna Daniel and Kathryn Hughes to
adjust the Constitutional Change risk; ·
Anna Daniel and Non Gwilym to
consider the risk around negative perceptions of the Assembly; ·
Physical security - risk to be
adjusted to include protection from terrorist attacks; The risk around information security was removed from the
corporate register and changed to a service risk, and Dave Tosh agreed to look
into a data protection query raised. The Board agreed to remove a number of risks that had
either been delivered or work had been done to mitigate the risks. |
|
Shared Parental Leave Minutes: Leanne Baker and Elin Hughes
joined the meeting to present the new shared parental leave policy, following
new legislation that came into force on 5 April 2015. Management Board were asked to consider
the amount of shared parental pay available under the policy and whether the
policy should be enhanced, in line with the Assembly's existing suite of
policies for family and carers. It was confirmed that the same principles would
apply to adoption. The Board agreed to the
enhancement and that it was important to promote the policy and that it
reflected the Assembly's position as an exemplar employer. HR were also thanked for their efforts to
simplify for staff a complex piece of legislation. HR would provide staff drop in
sessions to publicise and explain the policy and through business partnership
meetings with service heads to actively ensure staff had information on all
relevant policies. HR would review the impact of the policy after the first 6
months. |
|
2015 Staff Survey Minutes: Rhodri Wyn Jones joined Leanne and
Elin to discuss with the Board the recently published 2015 staff survey
results. The response rate had been high,
with very good results in relation to the engagement index, scoring the highest
in Wales compared to the organisations benchmarked against. Furthermore there
were some positive comments. Overall the Assembly compares favourably with the
benchmark data. There were areas that indicated
further work was needed, including pressures on work/life balance. Management
Board would be considering the report again at their awayday on 13 July. The Board thanked the team for the
work undertaken to produce the survey and analyse results. |
|
Any Other Business Minutes: Bedwyr Jones updated the Board
on the launch of the new telephony system, which had received positive feedback
from users. The Management Board would be
meeting next on 13 July. |