Agenda and minutes
Venue: Conference Room 4B - Tŷ Hywel. View directions
Contact: Liz Jardine
No. | Item |
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Introductions, apologies and declarations of interest Minutes: A welcome was given to
Lowri Williams, who was attending the meeting to discuss the future HR strategy
and plans. Apologies were received
from Adrian Crompton (Director of Assembly Business). There
were no declarations of interest. |
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Communication note to staff - Non Gwilym Minutes: Non Gwilym would
draft a note of the Management Board discussion for the news page. |
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Minutes from the 2 February meeting Minutes: The
minutes of 2 February meeting were agreed as a correct record. |
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HR Agenda Going Forward - Presentation Minutes: The
Management Board meeting was dedicated to discussions on HR matters. Lowri
Williams outlined the purpose of the session, which was to set out the current
services delivered by HR and provide an opportunity to review these and raise
workforce or service issues. It was also an opportunity to discuss workforce
priorities for the Fifth Assembly and agree how the service should develop in
the future. Lowri
outlined some of the team’s many achievements during the past twelve months
that have contributed to HR’s transformation. These included: the introduction
of an annual capacity planning framework, and a revised recruitment
authorisation approach; a development in the number of BME partner
organisations; an Assembly hosted Working Families event; work undertaken on
the child protection framework; leading on the implementation of the HR/Payroll
system - the first bilingual system of its kind; and a number of successful
‘wellbeing weeks’. Accolades received during the period included an award for a
Top 30 Working Families Employer, UK Apprenticeship of the Year ‘finalist’
award, and a very positive interim IIP inspection. Management
Board considered how the HR function operated and interacted with them as
customers and what could be done differently. The Board commented that: ·
HR
provided a very good service, but could be more proactive still as a team in
connecting with the business; ·
there
was a sense of pressure and services being stretched within the HR team,
especially because of the level of recruitment, and there was an over-reliance
on certain individuals; ·
the
new approach to the job evaluation and grading support (JEGS) was excellent; ·
HR
could promote its work better to help the organisation understand the workload
and responsibilities of the team and the degree to which they were supporting
business needs in other service areas; ·
clarity was needed around
recruitment and the responsibilities of HR versus service areas; ·
case
management support was sharper, quicker and more confident, however, this could
be held back by a lack of clarity resulting from the way policies had been
drafted; and ·
it was
important to get the balance right between learning and development provisions
for staff and business need; clarity was needed around the responsibilities of
line managers to source appropriate training. HR’s key objective for 2014-16, to further strengthen
organisational capacity, reflected an already strong organisation that was
largely excellent. However, there were some issues that needed HR’s support,
and areas which would benefit from greater development to meet future
organisational priorities. Lowri introduced the five key work streams that
underpinned HR’s key objective and would shape the service’s work programme for
the next two years. Management
Board discussed the work streams and agreed that they were in line with the
organisation’s priorities. The Board encouraged HR to
come back to Management Board frequently to get a steer on key activities. Lowri outlined the immediate HR projects within the
detailed work stream model. The engagement work stream included the engagement
strategy and action plan, which had been drafted and would be presented to the
Board at a future meeting. A corporate induction video was being prepared that
would be fun, real and welcoming. The policies were being reviewed to make them
easier to read, accessible and enable staff to put them into practice. Both the
next staff survey and the IiP assessment were due in May. However, as a result
of the election the IiP date was likely to change to end of 2015. It
was agreed to return to the detailed work stream model at the next Management
Board meeting on 23 March. Action:
Management Board members to consider the timing of elements, prioritisation, gaps
and what they would like to happen within elements of the work stream model. |
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PMDRs - Oral item Minutes: Deborah Hill was welcomed to the meeting to discuss
the next steps for implementation of changes to the PMDR process. It had
previously been agreed to improve the effectiveness of the system by: ·
putting emphasis on behaviours
critical to the outcome of objectives; ·
using the existing
competencies framework as a toolkit; ·
improving the quality of
assurance through greater senior level involvement, sample checking and
supporting managers; and ·
publishing guidance, providing
training and raising awareness. Management Board had previously agreed to introduce
the changes from April 2015 on a gradual basis. It had been piloted informally
in a couple of areas, including Research and CAMS, and worked well where staff
were self-reflective, but there was a need to support the spread of good
practice. The Board had some concerns
about the timescale but agreed to review the prepared guidance materials and
comment on whether to go ahead with a voluntary introduction in March. There
was some preference to restrict it to SEO level and above, using the guidance
and evaluating before implementing fully in September. As part of a support plan,
HR would attend team meetings to explain the increased emphasis on setting
competence based objectives and would offer further assistance and support
throughout the process, including one to one coaching and drop-in sessions. Actions: ·
Deborah Hill to send draft
guidance materials urgently to Management Board, who would provide comments by
return. |
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Any other business Minutes: The next meeting of the
Management Board would be held on 23 March. |