Agenda and minutes
Venue: Conference Room 4B - Tŷ Hywel
Contact: Sulafa Thomas, x6227
No. | Item |
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Introduction |
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Introduction and apologies Minutes: No apologies
were received. |
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Declarations of interest Minutes: There were
no declarations of interest. |
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Minutes of the previous meeting Minutes: The minutes
of 27 January were agreed. |
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Environment and Sustainability - Carbon reduction strategy Minutes: Commissioners agreed a set of
principles, targets and actions to form the basis of the new carbon reduction
strategy from 2021 to 2030. Commissioners
discussed the actions and recommendations and identified that as the strategy
is finalised there should be an increased focus on changing culture and
behaviours . They also agreed to recognise, as a Corporate Body, that a climate
emergency exists. |
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Commission Resource Capacity Update Minutes: Commissioners had requested more
detail about the posts identified to support delivery of their newly agreed
communications and engagement strategy. Commissioners
had already agreed the principle of allocating additional resource to support
their strategic priority of engagement. They
considered the further
information and the Llywydd committed to provide additional briefing to
clarify the relationship between the new roles and delivery of the strategy. |
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Remuneration Board Correspondence Minutes: Commissioners considered letters from the Remuneration
Board about the Board’s Consultation on the draft Determination for the Sixth
Senedd, and regarding the Board’s further consideration of the issues in
relation to costs incurred by Members for the running of their offices, other
than those provided for by the Determination, in which they made two
recommendations. Commissioners
agreed to write back to the Board with their conclusions in relation the
recommendations, agreeing, by majority, to bring forward the publication of
usage data to the beginning of the next financial year, and to provide
information to support the Board’s work towards encompassing these provisions
in the Determination. Having considered the Board’s views regarding the
introduction of a ‘cap’ they agreed to maintain the status quo for the upcoming
financial year. They also agreed to highlight two matters arising from the consultation on the Determination - clarity around the two funding elements identified to support engagement with constituents, and the status of property funded by the Commission. |
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Future accommodation options - increasing flexibility of office accommodation within Ty Hywel Minutes: Commissioners noted proposals to make changes to be made to some of the accommodation provided within Tŷ Hywel to provide additional flexibility for Members’ offices. |
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Election Transition - approach Minutes: Commissioners
noted information provided about planning for dissolution of the Fifth Assembly
and transition through the election period in 2021. Commissioners agreed to consider specific matters for decision at meetings later in 2020. |
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Public Accounts Committee: Scrutiny of Accounts 2018-19 Minutes: Commissioners
considered a request from the Public Accounts Committee for further information
in relation to the response to two of the recommendations made by the
Committee. Commissioners noted the
letter from the Committee and agreed a response. |
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Coronavirus Minutes: Having been briefed, Commissioners considered actions
already taken, what is being done and decisions needed at this point in time in
response to coronavirus, Covid-19. They agreed actions in relation to current
trigger points and discussed practical and business continuity arrangements. The Commission decided that public engagement activities
will stop from Tuesday 17 March, and not resume before 26 April. Buildings will
close to the public except for those attending or observing formal proceedings
of the Assembly. The Commission also decided to postpone the Senedd’s week of
business in the north east later this Summer. Commissioners also discussed the need to support staff
directly and indirectly affected by the COVID-19 outbreak and the need to
continue to provide relevant guidance to Assembly Members relating to their own
staff and offices. Commissioners confirmed their support for the proposed approach and agreed the decision-making processes, recognising there would be a need for further decisions to be taken. |
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Papers to note: |
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Executive Board update (RAD decisions) Minutes: Commissioners
noted the routine summary of recruitment decisions provided to each Commission
meeting. |
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ACARAC Minutes January meeting Minutes: Commissioners noted the update provided following the January meeting of ACARAC. |
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Any other business Minutes: Commissioners were appraised that the Cleaning contract had been awarded following a procurement exercise. |