Agenda and minutes
Venue: Conference Room 4B - Tŷ Hywel
Contact: Sulafa Thomas, x6227
No. | Item |
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Introduction |
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Introduction and apologies Minutes: No apologies were received for the meeting. |
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Declarations of interest Minutes: No interests were declared. |
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Minutes of the previous meeting Minutes: The minutes of the meeting on 6 November were agreed. |
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Dignity and respect action plan Oral item Minutes: At
the November meeting, Commissioners agreed that this serious issue should be
addressed, and received an update on progress to date as well as plans for
further work. Since
the Llywydd, party leaders and Chair of Standards Committee made their
statement on 15 November, work has been underway on a Dignity and Respect policy,
which will be shared with ‘owners’ shortly in draft form. The
purpose of the draft is to set out the standards of conduct expected from
everyone and improve the clarity and accessibility of the reporting routes for
complaints against anyone (including contractors). Following discussion with the Llywydd and
Chair of Standards Committee, information on the support available to
individuals making a complaint and those who have an allegation against them
will be included in the policy. Complaints
pages on the website will also be refreshed so that access to these
arrangements is clear to anyone who wishes to use them. A new dedicated
freephone number will be available from this week, talking to people and
referring them to the relevant complaints route. The
Standards of Conduct Committee is undertaking a review of the Code of Conduct
for Assembly Members. The Remuneration Board is reviewing the AMSS Code of
Conduct and considering whether other policies need to be reviewed. The Llywydd
had also written to the Standards Commissioner to ask him to review party
procedures. Commission staff are working with ACAS (external and non-profit) to
provide awareness training for party groups. The timeline being working to is for significant progress to be made by Christmas, aiming for a Plenary debate in Spring, which would seek the Assembly’s agreement to build the Respect and Dignity policy into the Code of Conduct for Members. Commissioners agreed to consider the draft policy before the next Commission meeting. |
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Capacity review update Minutes: Commissioners
were presented with information about the emerging themes from the work to date
on the Commission staff capacity review. The
update’s themes included benefits of an agile workforce, effective and
efficient use of capacity, clarity of responsibilities and alignment of
planning cycles. Commissioners highlighted the importance of relevant prioritisation. They confirmed that work will continue to be on-going, and agreed that to receive more detail at their next meeting. |
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Digital Task Force recommendations Minutes: In
November, Commissioners had requested additional information outlining the
indicative cost of implementing six recommendations of the Digital News and
Information Taskforce which had yet to be progressed. Commissioners
considered the resource and financial implications of delivering the six
recommendations and provided a steer on how it wished to prioritise those
recommendations in terms of the development of
our news and public information services. This prioritisation included agreement that they would like to pilot use of an independent arms-length news wire service, support for social media analytics and scoping a CRM system, agreement to establishing a post to drive digital content and an indication that, at this stage, the scoping of development of a new multimedia visitor experience should be put on hold. |
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Supplementary budget Minutes: The
Commission’s ‘Annually Managed Expenditure’ (AME) budget for 2017-18 was set at
£1.2million in November 2016. This is predominantly the accounting adjustment
(non-cash) for the Members’ Pension Provision. The actual costs will not be
known until after the 2017-18 year-end when the actual calculation is done by
the Actuary. This
means that for the purposes of budgeting, the costs must be estimated. A recent
estimate from the Actuary states that the estimated Pension Finance cost for
2017-18 (Members’ Pension Scheme) is likely to be around £1.744million,
substantially higher than the approved budget. This amount cannot be accommodated
by an underspend within the Commission’s operational budget. Commissioners questioned the cause of the difference and requested additional narrative within the note to Finance Committee. Commissioners agreed to request the supplementary budget detailed, and that the necessary documentation be published in line with Standing Order requirements. |
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Papers to note |
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Diversity and Inclusion annual report Minutes: Commissioners
noted the Diversity and Inclusion annual report and agreed it should be
published in the usual way. |
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Corporate Performance report April - Sept 2017 Minutes: Commissioners confirmed that the Corporate Performance report should be published in the usual way. |
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IRB Update Minutes: Commissioners noted the IRB update. |
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Any other business Minutes: Members’
Pension Scheme – Commission nominee. Joyce Watson had indicated her intention
to resign her position, due to a change in her workload pressures. A replacement nomination
will be made as soon as possible. Joyce
Watson wished to place on record that she had received very good feedback about
the recent support given to the Labour group during a very difficult period. The
following issues were considered, and agreed, by correspondence in the period
prior to this meeting: •
British
Deaf Association regarding BSL as official language. •
OAQ
follow-up regarding provision of subtitling for FMQs. |