Agenda and minutes
Venue: Conference Room 4B - Tŷ Hywel. View directions
Contact: Sulafa Thomas, 02920 89 8669
No. | Item |
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Introduction |
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Introduction and apologies Minutes: Angela Burns AM, David Melding AM and Helena Feltham had sent their
apologies. |
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Declarations of interest Minutes: There were no declarations of interest. |
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Minutes of the previous meeting paper 1 Supporting documents: Minutes: The minutes of the 17 September meeting were agreed. |
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Future ICT options in the Siambr paper
2 Minutes: Following
consultation with Members earlier in the year, the Commission discussed an
update on the work undertaken to evaluate the options for future ICT provision
in the Siambr. A detailed
analysis of how options could be delivered had been undertaken over the summer
recess. This analysis included an assessment of ease of use, functionality,
flexibility, desktop layout, repositioning of voting buttons, information
display and how a fully mobile solution could integrate with the Siambr system.
The analysis also ruled out any change that would degrade the existing service
or ways of working in the Siambr, and factored in accessibility needs, the
aesthetics of the Siambr, the smooth running of Plenary and the cost and time
to implement the change. Commissioners
discussed the proposal for a combination of fixed and mobile ICT and a new
Plenary Business software solution. The proposed solution guarantees that
Members would be able to access all Plenary systems and business. In addition,
those Members wishing to use a mobile device can do so for core business
functions (excluding voting and messaging) will be able to do so as the new
software solution is developed through 2015, and be fully supported, via their
iPad or Microsoft Surface. It would deliver:
Commissioners
raised the importance of ensuring ergonomic assessments are available,
particularly when Members may be working for extended periods of time in the
Siambr. A mock-up of the new design will be available soon for Members to see. Commissioners approved the proposed solution for future ICT provision
in the Siambr subject to costings, which will now be prepared. |
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Social Media Strategy paper 3 Minutes: The
Commission discussed the paper which provided them with details of the Social
Media Strategy, the new policy governing the use of social media and the
conclusions arising from the trial of live tweeting, conducted shortly before
summer recess. This
policy is intended to ensure that the appropriate mechanisms are in place to
manage and monitor the effective use of social media and to support, advise and
inform staff on its use. It defines the context in which social media should be
used, covers the types of content appropriate for social media, outlines the
role of the Social Media Manager in assisting users and providing governance
and addresses all used channels, including Facebook and Twitter. Commissioners
were concerned that individual members of staff who are tweeting on behalf of
the Assembly should have appropriate training and knowledge and that all
tweeting be informative and non-partisan. They received assurance that
appropriate controls are in place and that training and sharing of best
practice takes place. Commissioners
discussed the impact of social media as part of a spectrum of engagement
activity, not something to be taken in isolation. They identified that Assembly
tweets are most valuable when they link to Senedd.tv and other useful sites. The
Social Media Policy is intended to provide a framework for people to work from.
Commissioners asked that the policy be made as clear as possible and agreed it
should be finalised and then published. |
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Results of Member and Support staff satisfaction survey paper 4 Minutes: The
Commission reviewed the results of the 2014 Assembly Member and Support Staff
Survey. Following Member feedback on the 2013 survey, the 2014 Survey contained
fewer questions, just twelve, and gave respondents the ability to provide more
feedback via optional comment sections. Commissioners agreed that the survey
results be shared with Members and staff shortly. |
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Security of the Estate paper 5 Minutes: The Commission discussed matters relating to the security of the
estate. |
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Corporate Performance Report (Apr-Jun) paper
6 Supporting documents: Minutes: The
Commission considered the corporate performance report for the period April –
June 2014. The indicators being reported had been reviewed over the summer,
resulting in some changes: ·
more stretching targets for circulation of
committee papers and publishing the committee Record of Proceedings; ·
a new measure for the issue of Marshalled Lists for
Stage 3 Bills (to supplement the legislative timetable graph which we have
moved to the Annex with the other graphs); ·
details of repeat participants in CPD activity to
better reflect attendance by Members and their support staff; ·
more detail on social media interactions, such as
total engagement figures for Facebook, Twitter and Senedd.tv as well as adding
YouTube minutes watched; and ·
new measures for ICT delivery and satisfaction. Commissioners
felt that this latest KPI report was clear and easy to understand. They asked
that, prior to publication, the document be reviewed to increase the size of
font used in some areas to make the report more accessible. |
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Any other business Minutes: The next meeting will be held on 3 November. Agenda items will include agreeing the Commission’s final budget, taking
account of the Finance Committee’s report on the budget. Commissioners will
also be holding discussions with the Remuneration Board. The Presiding Officer informed Commissioners that a Short Debate had been
tabled that was a matter for the Commission, and that she would be responding
to the debate on Wednesday 1 October. Secretariat September 2014 |