Agenda and minutes
Venue: Conference Room 4B - Tŷ Hywel. View directions
Contact: Sulafa Thomas, x6227
No. | Item | ||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|
Introduction |
|||||||||||
Introduction and apologies Minutes: There were no apologies. |
|||||||||||
Declarations of interest Minutes: There were no declarations of interest. |
|||||||||||
Assembly Commission governance and procedure Minutes: Commissioners
considered documents which set out the overarching framework principles for the
governance of the organisation, the rules for conduct of Commission meetings
and the delegation of functions to the Chief Executive. The
Commission agreed updated Governance Principles and Supporting Provisions which
had been developed in line with the Corporate Governance Code of Good Practice
published by HM Treasury and the Financial Reporting Council’s UK Corporate
Governance Code, taking account of the status of the Commission as a body
corporate with a “governing board” consisting wholly of elected Members. The
rules for the conduct of Commission business
were formally adopted by the Assembly Commission. Commissioners
considered the draft Instruments of delegation of Commission functions and
arrangements for the exercise of the Clerk’s functions. They gave particular
consideration to the appropriate level authorised for capital expenditure, and
having sought assurance that detail of significant expenditure will continue to
be set out as part of the budget process, agreed a figure of £5 million for
projects or contracts. This reflects the movement in the level of delegations
over the last 10 years, and is in line with the delegation in the parliamentary
bodies in both Scotland and Northern Ireland. The
Commission agreed that the contents of the paper should be published. |
|||||||||||
Assembly Commission portfolios Minutes: The
Commission is corporately responsible for the exercise of the functions
conferred upon it and for the governance of the organisation. Commissioners
considered the governance principles which provide that the Commission may
allocate responsibility for oversight of a defined range of organisational work
to an individual Commissioner. They concluded that the creation of Commissioner
portfolios would provide each Commissioner the opportunity to build up their
knowledge in particular areas and to work with officials to provide strategic
direction on a more regular and thorough basis than Commission meetings alone
would allow. Portfolios
were agreed as follows:
|
|||||||||||
Assembly Members' Pension Scheme - Board Representatives Minutes: The
Remuneration Board has responsibility for the Members’ Pension Scheme and
introduced a new scheme from May 2016. In November 2015, the Commissioner
agreed that the Accounting Officer should be responsible, in consultation with Commissioners,
for identifying and nominating the Commission representatives to the new
Pensions Board. Commissioners
considered the Accounting Officer’s recommendations for the Commission
representatives and agreed that they should be the Director of Finance and Suzy
Davies AM. Other
members of the Board will be Jill Youds, who has been appointed as the
Independent Trustee Chair, Mike Hedges (current AM, Labour) and Gareth Jones
(former AM, Plaid Cymru). |
|||||||||||
Assembly Commission legacy report Minutes: The
legacy report of the Assembly Commission 2011-16 had been agreed and published
earlier this year. Commissioners noted the report and agreed it would form a
useful starting point for their own considerations, particularly with regard to
the development of the Commission Strategy. |
|||||||||||
Any other business Minutes: No
other business was raised. |