Meetings

Commissioners noted the information about the 9 March meeting.

Commissioners noted the routine update of SPCG meetings.

Commissioners noted plans for returning to the Summer Shows for the first time since the pandemic in a face-to-face capacity.

This attendance would form one strand of a wider package of engagement activity as identified in the agreed Communication and Engagement Strategy.

Commissioners noted plans for a stronger digital element to complement in-person presence and asked about other types of activities and major events which attract high attendance numbers and could be a route engagement with different audiences.

Commissioners received the notes of the first meeting of the party contact group for information.

The Commission considered developments in relation to a recommendation made by the Digital News and Information Taskforce report to set-up an independent, arms-length newswire service. Commissioners discussed recent developments in the media sphere in Wales and agreed that at this time Commission Officials should continue to offer to support these emerging news services before resuming consideration as to whether any financial aid would be necessary.

Oral/presentation

Presentation

Non Gwilym gave an overview of current grid that captured corporate and business related communications activity to facilitate planning. Brexit had dominated the week, with a press release from the Assembly of the EAAL report launch receiving many hits. A lot of work had gone into releases put out, including on suffrage, the Alun and Deeside by-election, the Mandate Motion on electoral reform and ELGC report on maternity discrimination.

Monday 12 February would see the launch of the consultation on electoral reform, with a series of meetings and a microsite with videos and social media prepared. Non noted the achievement of the Communications teams in responding to the Digital report in how this work had been undertaken.

ACTIONS:

·                add the Capacity Review communication timeline and LGBT Month to the media grid;

·                investigate whether the grid can be linked to the timeline

Electronic presentation

Non Gwilym gave an overview of current grid that captured corporate and business related communications activity to facilitate planning. The Assembly had been very busy during the past week, which had included numerous visits, a Facebook Live Event with over 2000 individual views and a number of comments and questions, and the launch of the Lobbying Report. While the following week was less demanding, there were a number of consultation launches and Committee Reports coming in the next few weeks.

Presentation

Non Gwilym gave an overview of current grid that captured corporate and business related communications activity to facilitate planning.

The following week would see the launch of the Expert Panel’s report, for which there was a lot of interest, and 2018 would be very busy, with the Commission consulting on the report.

Forward planning was very important, especially looking for any pinch points from January through to mid February. The Board flagged three current matters to include in the grid.

Actions:

·                Recirculate link to grid and Heads to advise Non Gwilym if anything was missing.

·                Management Board in January to be extended to accommodate a fuller discussion.

Presentation

Non Gwilym gave an overview of current grid that captured corporate and business related communications activity to facilitate planning. A lot of planned activity had been cancelled this week, including Senedd@Delyn, which would be moved to the new year and the launch of the Expert Panel’s report, to be rescheduled before the end of term.

Assembly business would commence tomorrow with a lot of media interest expected. The Commission’s budget would be debated on Wednesday. There were twelve committee reports due to be published before the end of term and the integrated teams were considering arrangements.

There would be very close scrutiny this week and Non asked Heads to check if anything was missing from the grid.

Presentation

Non Gwilym gave an overview of current grid that captured corporate and business related communications activity to facilitate planning. Non asked Heads to ensure their teams highlighted potential newsworthy items to the Communications team as early as possible.

Paper to note

1.1     Non Gwilym presented the grid to the Board, explaining that it was intended to provide a forward look of the Communication team’s commitments, including potential pressure points, up until the end of 2017. Non indicated that the grid would rely on regular updates from service areas to remain a useful tool and the Board agreed to give further consideration as to the most appropriate way to ensure easier sharing of the document for the purposes of planning.

1.2     The Board recognised that the Assembly received positive coverage of its events over the summer and that this grid would help to ensure future opportunities were not missed by providing a strategic level overview of activities.

1.3     ACTIONS

·         Media grid updates to be sent through to Non Gwilym