Meetings
Investment and Resources Board update
This page gives details of any meetings held which will, or did, discuss the matter, and includes links to the relevant Papers, Agendas and Minutes.
Note: Meeting Agenda can change at short notice. Particularly where future meeting dates are indicated more than a week in advance. Please check before planning to attend a Committee Meeting that the item you are interested in has not been moved.
Meeting: 23/09/2019 - Senedd Commission (Item 9)
Executive Board update (RAD decisions)
Supporting documents:
- Restricted enclosure 2
Minutes:
Commissioners were provided with the routine update of recent RAD decisions.
Meeting: 15/07/2019 - Senedd Commission (Item 9)
Executive Board update (RAD decisions)
Supporting documents:
- Restricted enclosure 5
Minutes:
Commissioners were provided with the routine update of recent RAD decisions.
Meeting: 01/04/2019 - Senedd Commission (Item 9)
Executive Board update (RAD decisions)
Supporting documents:
- Restricted enclosure 8
Minutes:
Commissioners noted the routine update provided to each Commission meeting.
Meeting: 04/03/2019 - Senedd Commission (Item 5)
Executive Board update (RAD decisions)
Supporting documents:
- Restricted enclosure 11
Minutes:
Commissioners noted the routine update, which is provided to each Commission meeting.
Meeting: 28/01/2019 - Senedd Commission (Item 8)
Executive Board update (RAD decisions)
Supporting documents:
- Restricted enclosure 14
Minutes:
The routine update was noted.
Meeting: 05/11/2018 - Senedd Commission (Item 9)
Executive Board update (RAD decisions)
Supporting documents:
- Restricted enclosure 17
Minutes:
Commissioners noted the routine update.
Meeting: 24/09/2018 - Senedd Commission (Item 7)
Executive Board update (RAD decisions)
Supporting documents:
- Restricted enclosure 20
Minutes:
Commissioners noted the routine update.
Meeting: 04/06/2018 - Senedd Commission (Item 9)
Executive Board update (RAD decisions)
Supporting documents:
- Restricted enclosure 23
Minutes:
Commissioners noted the routine update provided to each Commission meeting.
Meeting: 30/04/2018 - Senedd Commission (Item 5)
Investment and Resources Board update
Supporting documents:
- Restricted enclosure 26
Meeting: 19/03/2018 - Senedd Commission (Item 5)
Investment and Resources Board update
Supporting documents:
- Restricted enclosure 29
- Restricted enclosure 30
Minutes:
Commissioners noted the latest update from the Investment and Resources Board.
Meeting: 05/03/2018 - Management Board (Item 8)
IRB Update
Oral
Minutes:
The Board
were advised that the expectation was to meet the budget target for the end of
the financial year and delegations would be issued to Heads of Service before
the end of the month. It was noted that the Emergency Bill might affect budgets
in relation to additional translation, late sittings, security and other
resources.
It had
been agreed
to fund the Chwarae Teg – Fair Play Employer Benchmark for
the initial 12-month period following consideration of the benefits to be
gained, but would look at it again ahead of renewal, as there were concerns
that there was not a long-term need for the service when compared to other
areas that required equalities resources.
Following
a meeting with the Commissioners, the location of the National Museum
Diplodocus installation had been resolved.
Meeting: 26/02/2018 - Senedd Commission (Item 10)
Investment and Resources Board update
Supporting documents:
- Restricted enclosure 35
Minutes:
Commissioners noted the February update from the Investment and Resources Board.
Meeting: 22/01/2018 - Senedd Commission (Item 6)
Investment and Resources Board update
Supporting documents:
- Restricted enclosure 38
Meeting: 11/01/2018 - Management Board (Item 7)
Investment and Resources Board Update
Oral
Item
Meeting: 07/12/2017 - Management Board (Item 7)
IRB Update
Oral
item
Minutes:
Manon
Antoniazzi provided an update on the recent meeting of the Investment and
Resources Board. There was a need to exert even tighter control on
budgets.
The Board
had considered various models for the budget profile in future, in response to
the recommendations of the Finance Committee and would develop further when more clarity on the budget position was available. This would feed into the Committee’s inquiry looking
at other parliaments and how they manage and present their budgets. A letter
was also being prepared, to demonstrate to the
Finance Committee how the determination underspend had been used this financial
year, and explain the context of how the total investment fund was made up.
IRB
had discussed their Terms of Reference in light of recommendations from an
internal audit taking into account the balance between IRB
and Management Board responsibilities. Any new approach to this would be
considered at the next meeting, before amending the Terms of Reference.
Action: Nia Morgan to circulate
to Management Board a paper outlining the different models
Meeting: 04/12/2017 - Senedd Commission (Item 6)
IRB Update
Supporting documents:
- Restricted enclosure 45
Minutes:
Commissioners noted the IRB update.
Meeting: 13/11/2017 - Management Board (Item 10)
IRB update
Oral
item
Minutes:
A brief
update was given on the recent meeting of the Investment and Resources Board.
Meeting: 23/10/2017 - Management Board (Item 8)
IRB update
Oral
item
Minutes:
Manon Antoniazzi
provided an oral update on recent work of the IRB emphasising
the need for line managers and Heads of Service to consider carefully all
recruitment business cases (“RADs”) before submission due to tight budget
constraints in this financial year and the likely constraints in future years.
Meeting: 02/02/2015 - Management Board (Item 7)
Investment and Resources Board update - 26 January
Oral item
Minutes:
Claire Clancy gave an update on the last IRB
meeting, where it had been agreed that a reconciliation chart would be prepared
for the following meeting to show the movement of available funds for
investment between recent meetings and confirm the most up-to-date investment
fund balance. This would enable accurate planning of projects that could be
undertaken before the end of the financial year.
The Board approved the robotic camera head
replacement for committee room 3, subject to confirmation of the investment
funds available.
Action: Management Board members to ensure that Finance have up to date budget
projections to end of year.
Meeting: 06/11/2014 - Management Board (Item 7)
Financial Management report October 2014 and Investment and Resourcing Board update - 3 November - Oral
Minutes:
Claire Clancy provided an update on the Investment and Resourcing Board
(IRB) meeting of 3 November. The October finance report had been available and
confirmed the investment funds as had been estimated in September. The IRB had
considered the funds available for investment and agreed several business cases
for essential EFM work that could be brought forward into the current year. In
addition, IRB agreed in principle to the costs estimate for the Siambr refresh
project, a proportion of which would be invested in ICT equipment in the current
year. The costs would be presented to Commissioners on 4 December for their
approval.
IRB also
approved temporary recruitment cases in EFM, to cover maternity and
secondments.
Meeting: 20/10/2014 - Management Board (Item 8)
Investment and Resourcing Board update - Oral
Meeting: 15/09/2014 - Management Board (Item 12)
Investment and Resources Board update (20 August) - Oral
Minutes:
Claire Clancy provided an
update on the Investment and Resourcing Board (IRB) meeting held on 20 August.
Nicola Callow had reported success in achieving Value for Money targets and,
with other under spend available, the Board looked at accelerating the
programme of spend on enhancements to the estate.
Claire paid tribute to the
Management Board and their teams for the accuracy of forecasts that had allowed
the Investment and Resourcing Board to manage the budget so closely.
The IRB had also approved the
new structure for the HR team at their meeting. They agreed a business case for
the Presiding Officer's Women in Public Life contract and one for both the
Media Relations Officer in Communications and Social Media Officer in Front of
House.
Meeting: 14/07/2014 - Management Board (Item 8)
Investment Board update (26 June)
Oral
item
Minutes:
Nicola
Callow provided an update on the Investment and Resourcing Board meeting held
on 26 June. Two items had been discussed. The Board had asked Nerys Evans (Head
of Facilities) to prepare a prioritised list of the programme of works; they
agreed to all of the proposed works up to the end of the financial year,
totalling £590k, which would be funded from the normal EFM budget plus
additional investment.
Wayne
Cowley (Project Manager) had presented an update on the HR/Payroll project,
outlining the benefits and successes, together with lessons learned. The Board
agreed to the allocation of additional funding for the completion of all work
on Phase 1. A checkpoint would take place after Phase 1 to evaluate the project
and gauge readiness for Phase 2 before the Board made its decisions on further
expenditure. An independent review would also be undertaken. Lessons learned would be shared with
Management Board.