Agenda and minutes
Venue: Conference Room 4B - Tŷ Hywel. View directions
Contact: Liz Jardine
No. | Item |
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Introductions, apologies and declarations of interest Minutes: 1.1
Apologies
were received from Nicola Callow (Director of Finance), Mike Snook (Head of
People and Places) and Dave Tosh (Director of Assembly Resources). 1.2
Chris Warner
declared an interest in the matter of the future pay strategy, as he would be leading
on pay negotiations for the FDA. |
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Communication note to staff - Adrian Crompton Minutes: 2.1
Adrian Crompton would
draft a note of the Management Board discussion for the news page. |
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Minutes from 5 October meeting - to be circulated by e-mail Minutes: 3.1 The minutes of 5 October meeting were agreed as a correct record. |
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HR Strategy and Resourcing meeting
Minutes: 4.1 The Management Board had agreed to dedicate the meeting to Human
Resources matters, led by Lowri Williams, who had met with Board members
individually to discuss concerns, raised during the last capacity planning round,
that workforce policies were creating pressures on the ability to deliver
business. HR had developed proposals to address this and also to respond to
comments from staff that had been captured through the staff survey and
recruitment audit. |
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Recruitment and appointment framework and policies Minutes: 5.1 Leanne Baker introduced a paper outlining proposals for procedural
changes to a number of policies linked to the Recruitment Policy, including
allowances, secondments, priority postings and pay and reward policies. 5.2 The purpose of the Recruitment Policy was to ensure the Commission
was able to recruit and retain the people it needed to deliver outstanding
parliamentary support to the Assembly. The changes were developed in line with
the recruitment principles agreed in March 2015 of merit, fairness and
openness. 5.3 In particular, the Board discussed: rationalising the payment of
allowances for taking on additional responsibilities; arrangements for
secondments and internal transfers without unnecessary impact on capacity
planning and colleagues; the policy on priority postings to support employees
without a substantive post to return to; and the approach to permanent
recruitment to vacant posts. 5.4 The Board agreed that the policies were a reasonable balance of
consistency and flexibility, subject to some minor clarifications. 5.5 The Board also agreed that it was important to regularly
scrutinise and challenge resourcing and remuneration decisions collectively, to
understand the actual practices in different parts of the organisation and
ensure that policies remained workable. 5.6 The proposals would be discussed in detail with the Trades Unions. 5.7 Actions: • Lowri Williams to meet with Heads separately to revisit detailed
points raised; and • Management Board to receive regular management information. |
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Future pay strategy Minutes: 6.1 Wayne Cowley outlined a possible approach to staff pay when the
current agreement ended in October 2016. The Board discussed the implications
and asked for further work to be done to ensure there was the right balance
between positive change and affordability. |
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Capacity planning Minutes: 7.1 The next meeting of Management Board on 23 November would be
dedicated to the capacity and resource planning discussion. A pack of HR data
would be available to inform the Board ahead of the meeting. 7.2 Action: Management
Board members to contact Lowri Williams if further help was needed to prepare
for the meeting. |
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Fifth Assembly dashboard update Minutes: 8.1 The Board received the latest dashboard indicating work in
progress, key issues and risks. |
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Any other business Minutes: 9.1 Financial Management Report – the report for October had been
prepared and Claire Clancy advised the Board that the end of year forecast was
currently for an underspend. The Investment and Resourcing Board would
scrutinise the budget in detail at their next meeting and make appropriate
investment decisions. 9.2 Performance and Management Development Reviews – as at Friday 30
October, 79% of staff had completed their reviews. 9.3 Elections order – Non Gwilym advised that the certificates
received from the Returning Officers notifying the Assembly of elected Members
at the point of election, could now be signed and forwarded electronically. 9.4 The Board thanked Lowri Williams and her team for all the effort
that had gone into the policy and pay work and preparations for the meeting. 9.5 The next Management Board would be held on 23 November. |