Agenda and minutes
Venue: Microsoft Teams
Contact: Lleu Williams
1.1 The Chair
welcomed Board members to the meeting.
1.2 No declarations
of interests were made.
1.3 Subject to an
additional of text to paragraph 4.1 the Board agreed the minutes of the 2 April
as a correct record.
1.4 The Board noted
the update on expenditure relating to Covid-19 and the take up by Members of
the Home Working Allowance. The Board agreed to write to Members to remind them
of the support available and to reassure Members that the Board stands ready to
assist Members during these challenging circumstances. The Board agreed to
consider a further update in relation to Covid-19 at the next meeting including
preparation in case of having to deal with a second spike in the virus.
1.5 The Board also
considered that going forward there may be an increase of costs associated with
DSE for home working as it related to the health and safety of employees. The
Board noted the advice on the Health and Safety Executive website especially in
relation to lone working. Whilst acknowledging that expenditure on members
Travel for example is reduced and may therefore meet the costs associated with
support in respect of Covid-19, the Board would need to keep this under review.
The Board noted the Commission’s intention to survey Members to establish
whether their ICT equipment requirements were met and the Board reiterated its
advice that Members should acquire Commission approved equipment even though it
could be at a slightly higher cost.
1.6 The Board
considered an update on the development of a Support Staff Contracts and
Handbook. The Board was reassured that the initial feedback from party groups
and Chiefs of Staff had been positive. The Board agreed to flag this issue in
its handover note to the successor Board.
1.7 The Board noted
an update on the usage of personal security devices and agreed to consider
further information at its next meeting. The Board also agreed that this issue
would also need to be included in the handover note to the successor Board.
1.8 The Board noted
an update on appeals and asked that any appeals related to Covd-19 are brought
to the attention of the Board for information once they are concluded.
1.9 The Board noted
that the overtime payments for family members had been published for the first
time and agreed that consideration should be undertaken at the time of the next
publication, next year.
1.10 The Board
discussed arrangements to handover to the successor Board in September 2020 and
agreed to consider this further at the next meeting.
The Secretariat to publish the April meeting
minutes, subject to the small change as outlined above.
Prepare a paper for the Board to consider at the
next meeting in relation to the support provided related to Covid-19.
Item for decision: Review of the Determination for the Sixth Senedd
2.1 The Board considered the final text for the
Determination for the Sixth Senedd.
2.2 Subject to an amendment to the report to
clarify the current position relating to Members’ Travel to EU Member States
following the UK ceasing to be a member of the EU, the Board agreed the report
on the Review of the Determination for the Sixth Senedd.
2.3 The Board discussed the publication
arrangements for the Determination and agreed that due to the current
circumstances with Covid-19 it would be more appropriate to delay publication
by a week.
2.4 The Board wished to place on the record
special thanks to Huw Gapper for the
excellent work he has undertaken in assisting the Board to publish a
Determination that they are proud of and which encapsulates the Board’s work
and ethos over the last five years in office.
secretariat to make all arrangements for the Determination for the Sixth Senedd
and accompanying report to be published on 4 June 2020.
Item for Decision: The Board's Legacy
3.1 The Board
considered its approach to its legacy to the successor Board. The Board agreed
that the Determination for the Sixth Senedd encapsulates their work over the
last five years in office, and therefore decided not publish a Legacy Report.
3.2 The Board noted
an oral update from Gareth Watts, Head of Governance and Assurance, on the
Review of the Board’s Effectiveness during it term in office. The Board agreed
to consider the final report at its next meeting, including whether there it
would be published later in the summer.
The secretariat to provide the Board with a
draft handover note, for agreement, for the next Board at the next meeting.
Prepare the Report on the Review of the
Effectiveness of the Board for consideration and agreement at the next meeting.