Agenda and minutes
Venue: Conference Room A - Tŷ Hywel. View directions
Contact: Lleu Williams
Minutes of meeting on 21 November 2019 – Paper 1
Update paper and work programme – Paper 2
· Assembly Members Pension Scheme: Investment strategy – Paper 2a
The Chair welcomed Board members to the meeting.
The Chair and Board members noted the temporary staffing
changes for this meeting and welcomed Huw Gapper and Dan Collier.
The Board agreed the minutes of the 21 November
meeting as a correct record, subject to an amendment to paragraph 3.13 to
reinforce that the Board considered comparisons with other UK Parliaments when
making its decision on the salary levels of support staff.
The Board noted that the Senedd and Elections
(Wales) Act had received Royal Assent and that the institution’s name will
change on 6 May 2020 to Senedd Cymru/Welsh Parliament. The Board noted that
subsequently, its name would change to Independent Remuneration Board of the
The Board noted that the Board’s Chair will be
giving evidence to the Committee on Assembly Electoral Reform on Monday 20
The Board agreed proposals to conduct an
informal review of the support staff handbook. The Board agreed to consider a
paper at its next meeting setting out its approach to this review.
The Board agreed to propose an amendment to the
support staff Disciplinary and Grievance Procedure to clarify
the grounds for appeal. The Board agreed to formally consult Members and
support staff as part of its update letter following the meeting.
The Board agreed that Members should be reminded
that, as employers, they have a duty of care for their support staff. The Board
agreed to encourage Members to seek advice from the Assembly Commission’s
security department on staying safe and secure at all times.
The Board noted the update on the Members’
Pension Board Investment Strategy.
Board considered and agreed its work programme for the spring term.
Board agreed to try and schedule the Representative Group meetings for the same
day as the next Board meeting.
The secretariat to amend and publish the minutes
from the 21 November meeting;
The secretariat to amend the Work Programme to
increase the timing of the item on the Determination for the
Sixth Assembly for the 2 April meeting.
The secretariat to arrange meeting with
Representative Groups ahead of the February meeting.
MBS to prepare a paper setting out the scope of
the review of the support staff handbook for consideration at the next meeting.
The secretariat to issue the Board’s decision
letter as soon as possible.
Item for decision: Outstanding issues on the determination for the Sixth Assembly
advice on R.A.E, Office Costs and Travel – Paper 3
advice on Staffing Support for Members and Political Parties – Paper 4
advice on Members’ remuneration, Additional Support and Members leaving office
– Paper 5
The Board welcomed Sulafa Thomas to the meeting.
The Board discussed proposals for R.A.E., Office
costs, travel, staffing support and Members leaving office.
The Board discussed the transfer of Commission funded
stationery costs to the Determination and agreed that it was too early to do so
now. It was minded to agree that the transfer would occur from the start of the
The Board considered the draft Determination
line by line and agreed to consider the amendments and approve the final draft
for consultation via email.
The Board considered the draft consultation
document and agreed to consider amendments and approve the final version via
The Board agreed to commission Diverse Cymru to
conduct an Equality Impact Assessment on the Determination to inform the final
Item for decision: Consultation on the Determination for the Sixth Assembly
Overview of the draft Determination – Paper 6
Annex A - Full Determination
Annex B - Draft consultation document
· Publication of consultation – Paper 7
The Board considered options for how it wishes
to publish its consultation on the draft determination.
The Board considered and agreed the key messages
and the timescales of the consultation on the Determination.
Secretariat to publish the draft Determination
and issue the attached documents for consultation in accordance with the
communication strategy agreed by the Board.