Agenda and minutes
Venue: Conference Room B - Ty_Hywel. View directions
Contact: Lleu Williams
Expected timing | No. | Item |
---|---|---|
(09.15 - 10.15) |
Chair’s introduction Minutes: 1.1. The Chair welcomed Board members to
the meeting. 1.2. The Chair received apologies from
Trevor Reaney. Trevor commented on each item in advance of the meeting. 1.3. The Chair welcomed Joanna Adams to the
meeting, who will support the Board in her role as the Assembly Member Senior
Business Partner. 1.4. The Chair informed the Board that
this will be Sian Giddins’ last meeting at Deputy Clerk to the Board. On behalf
of the Board, the Chair thanked Sian for her work over the past two years and
wished her well in her new role. 1.5. The Board agreed the minute of the
meeting on 17 January 2019, subject to a minor amendment. 1.6. The Board discussed the potential
implications of the Senedd
and Elections (Wales) Bill on its remit and agreed to monitor the Bill’s
passage through the Assembly. 1.7. The Board discussed the revisions to
the relevant policies and procedures in light of its previous decisions to
introduce privilege days and a formal compassionate leave policy in addition to
amending the Disciplinary and Grievances Procedures. The Board agreed to share
the policies and procedures with the Representative Groups before formally
introducing them. 1.8. The Board noted the recent media
coverage of the winding up allowance and agreed to maintain the current
provisions. 1.9. The secretariat informed the Board
that following its decision to write to all support staff who work for
independent Assembly Members to ask them to formalise arrangement for engaging
with the Board a consensus had not been achieved as to who should represent
this cohort of staff. As such, the Board agreed to share relevant information
with all such staff electronically. Action points: The
secretariat to: -
publish
the note of the meeting on 17 January; -
circulate
the revised policies and procedures to the Representative Groups; -
write
to all support staff who work for independent Members to inform them of its
decision. |
|
(10.15 - 11.15) |
Item for decision: Determination for the Sixth Assembly: Third consideration of part one Minutes: 1.1. The Board considered the provisions
within the Residential Accommodation Expenditure, Members’ travel and the Office
Costs chapters of the Determination which fall under part one of the review. 1.2. The Board agreed to consult on its
proposals to amend these chapters of the Determination. 1.3. The closing date for the consultation
would be 7 June 2019. Action points: The
secretariat to: -
issue
and promote the consultation; -
prepare
a summary of the responses for the Board’s consideration at a future meeting. |
|
(11.15 - 12.15) |
Item for discussion: Determination for the Sixth Assembly: First consideration of part two Minutes: 3.1. The Board undertook its first
consideration of the issues which fall under part two of the review regarding
the support provided to both Members and Political Parties, chapters 7 and 8 of
the Determination respectively. 3.2. The Board agreed to return to these
issues at its next meeting. |
|
(13.00 - 14.00) |
Item for discussion: Determination for the Sixth Assembly: First consideration of part two (continued) Minutes: 4.1.
As
item 3. |
|
(14.00 - 14.45) |
Item for discussion: Evaluation of the Senior Advisor role: Report by Capital People Minutes: 1.1. The Board welcomed Paul Clayton and
Joe Glover, who were representing Capital People, to the meeting. 1.2. The Chair invited Paul and Joe to
provide an overview of the report to the Board and to respond to the points of
clarification raised. 1.3. The Board agreed to return to the
issue at a future meeting. Action point: The
secretariat to liaise with Capital People on behalf of the Board to agree the
next steps. |
|
(15.00 - 15.30) |
Item for discussion: Evaluation of the Senior Advisor role: Report by Capital People (continued) Minutes: 6.1.
As
item 5. |
|
(15.30 - 16.30) |
Item for decision: Annual review of the Determination 2019-20 Minutes: 7.1. The Board considered the consultation
responses received to its proposals as part of the annual review of the
Determination. Office Costs allowance 7.2.
The
Board noted the concerns raised regarding its proposals to maintain the Office
Costs allowance for its next Determination. However, as there was no evidence
to suggest the allowance should be increase the Board agreed to implement its
proposals which maintains the allowances at the current rate. Residential Accommodation Expenditure 7.3.
The
Board noted the support to its proposals to amend the provisions surrounding
the intermediate area allowance, both for increasing the value and clarifying
its use, and agreed to implement the changes in its next Determination. 7.4.
The
Board also agreed to increase the outer area allowance by 2.4 per cent, which
was the Consumer Price Index (CPI) for September 2018. 7.5. The Board agreed to maintain all
other allowances associated with Residential Accommodation Expenditure. Action points: The
secretariat to: -
formally
write to Assembly Members and support staff confirming the changes to the
Determination for 2019-20, including details of their salaries which will be
increased by 1.2 per cent in line with the Annual Survey of Hours and Earnings
(ASHE), gross median Earning for full time employee jobs in Wales; -
publish
the amended Determination. |