Agenda and minutes
Venue: By teleconference
Contact: Lleu Williams
Minutes of meeting on 27 February 2020 – Paper 1
· Update paper and work programme – Paper 2
The Temporary Chair welcomed Board members to
Apologies had been received from Dame Dawn
Primarolo. The Board wished her well for her absence. Jane Roberts was selected
as Temporary Chair for this meeting.
No declarations of interest were made.
The Board wished to thank officials for
organising today’s meeting under the current circumstances.
The Board agreed the minutes of the 27 February
meeting as a correct record.
The Board noted the Commission’s
correspondence related to centrally funded stationery costs. The Board agreed
to consider a further paper on the issue at its next meeting.
The Board noted that the Commission was
reviewing rules related to the use of Assembly resources and noted that the
Clerk of the Assembly will liaise with the Chair of the Board on the revisions
The Board noted that the
Assembly has cancelled its plans to conduct a week
of business in north east Wales in June 2020. The Board
agreed that its previous decision, that the limited number of return
journeys by support staff outlined in the
Determination could be utilised between the Member’s
constituency/region and the location in north east Wales, would still
apply should the week be rescheduled.
The Board agreed to consider further options on
information security at its next meeting.
1.10 The Board
considered information provided on Covid-19. In response to changes made by the
Assembly, the Board agreed that it would be reasonable to provide an additional
office holder’s allowance for the role of Designated Temporary Presiding
Officer but not that of Acting Plenary Chair.
1.11 The Board
noted and agreed its Forward Work Programme for the remainder of its term.
1.12 The Board
noted that it might be required to conduct its May meeting by virtual methods.
The Board also agreed to review whether to proceed with scheduled
Representative Group meetings nearer the date.
Secretariat to publish the February meeting minutes.
Secretariat to prepare a paper on centrally funded stationery costs.
secretariat to prepare options on information security for the Board.
Item for decision: Supporting Members in response to Covid-19
· Overview paper – Paper 3
The Board considered its options related to
supporting Members in response to the Covid-19 outbreak.
2.2 The Board agreed not to provide additional office costs at this stage but to keep the situation under constant review.
2.3 The Board agreed to maintain the status quo on staffing provision for the time being.
2.4 The Board agreed to consider setting up a central allowance to fund a homeworking allowance for support staff, based on HMRC rates. The Board noted that it would be at the Member’s discretion whether or not to provide it to staff.
2.5 The Board discussed what further provisions it could put in place to support flexible working arrangements. The Board agreed to maximise flexibility where possible and that it would put in place a range of options to assist Members with supporting their staff to work flexibly where required.
secretariat to prepare a letter to Members and support staff outlining the
Item for decision: Change to the support staff Disciplinary and Grievance Procedures
· Consultation responses – Paper 4
The Board considered responses to its
consultation. The Board decided to implement the changes to both the support
staff Disciplinary and Grievance Procedures. The Board agreed that the changes
should take effect immediately.
secretariat to amend the Procedures and issue to Members and support staff.
Item for decision: Review of the Determination for the Sixth Assembly
Summary of consultation responses – Paper 5
Outline of draft report for review – Paper 6
· Publication of review – Paper 7
The Board considered the responses it received
to its consultation on the draft Determination for the Sixth Senedd. The Board
noted its thanks for all those who provided responses. The Board considered all
the response and options with care.
The Board noted its intention, circumstances
allowing, to publish the Determination for the Sixth Senedd by the end of May
secretariat to prepare the Determination for the Sixth Senedd and accompanying
report for the Board’s agreement.