Meetings

Departures Summary

This page gives details of any meetings held which will, or did, discuss the matter, and includes links to the relevant Papers, Agendas and Minutes.

Note: Meeting Agenda can change at short notice. Particularly where future meeting dates are indicated more than a week in advance. Please check before planning to attend a Committee Meeting that the item you are interested in has not been moved.

Meeting: 15/06/2022 - Senedd Commission Audit and Risk Assurance Committee (Item 8)

Departure Summary

Supporting documents:

  • Restricted enclosure 2

Minutes:

ARAC (22-03) Paper 7 – Departure Summary

8.1 The Committee noted one departure from normal procurement procedure.


Meeting: 29/04/2022 - Senedd Commission Audit and Risk Assurance Committee (Item 16)

Departure Summary

Supporting documents:

  • Restricted enclosure 5

Minutes:

ARAC (22-02) Paper 13 – Departure Summary

16.1 The Committee noted four departures from normal procurement procedures. 

 


Meeting: 14/02/2022 - Senedd Commission Audit and Risk Assurance Committee (Item 11)

Departure Summary

Supporting documents:

  • Restricted enclosure 8

Minutes:

ARAC (22-01) Paper 9 – Departure Summary

11.1 The Committee noted five departures from normal procurement procedures.


Meeting: 14/02/2022 - Senedd Commission Audit and Risk Assurance Committee (Item 10)

Procurement - spend with Welsh suppliers

Supporting documents:

  • Restricted enclosure 11

Minutes:

ARAC (22-01) Paper 8 - Welsh Spend

10.1 The Chair welcomed Jan Koziel and thanked him for his paper which was an updated version of a paper he shared with the Committee in July 2021.

10.2 Jan described how the majority of spend on contracts remained with ICT and Estates and Facilities Management.  He highlighted that the 38% of spend with Welsh based suppliers reported in July 2021 had increased to 44% in the year to date, with a target of 50% by the end of this Senedd term.

10.3 In order to achieve the proposed target, his team would continue to undertake market analysis to source Welsh suppliers and embark on targeted discussions with potential suppliers.  They would look at re-structuring contracts into smaller lots (where feasible) and send contract notices to Chambers Wales to share with their members.  This activity could generate more tender applications from potential Welsh suppliers but Jan reminded the Committee that all suppliers would be treated fairly during the tendering process and within the legal requirements. 

10.4 Jan referred to the Social Partnership and Public Procurement (Wales) Bill and other UK legislation which promote an emphasis on local suppliers and social value.  He advised that the Commission’s terms and conditions already included a fair terms of employment clause, which made it a requirement for suppliers to ensure their employees are treated fairly and paid above the living wage.

10.5 The Committee welcomed this update and praised Jan and his team for their work in this area.  They noted that consideration would be given to breaking up contracts but advised caution as this could limit scale and value for money opportunities.  They also suggested measuring the numbers employed in Wales as a result of awarding a contract rather than measuring the locality of suppliers’ offices.  It was also suggested that Jan considers working with the Federation of Small Businesses (FSB) and to seek comparisons with local authorities and other public organisations. 

10.6 Jan welcomed suggestions from the Committee relating to the broadcasting contract and there was a discussion on how holding an open day to demonstrate the facilities could benefit potential suppliers.  He agreed to provide an update on progress with the broadcasting procurement exercise in due course, possibly out of committee depending on timing.  Ann Beynon suggested that Business Wales could also be approached to help organise any open day events.


Meeting: 18/06/2021 - Senedd Commission Audit and Risk Assurance Committee (Item 7)

Departure Summary

Supporting documents:

  • Restricted enclosure 14

Minutes:

ARAC (03-21) Paper 6 – Departure Summary

7.1 The Committee noted three departures from normal procurement procedures.

 


Meeting: 23/04/2021 - Senedd Commission Audit and Risk Assurance Committee (Item 14)

Departure Summary

Supporting documents:

  • Restricted enclosure 17

Minutes:

ARAC (02-21) Paper 13 – Departure Summary

15.1      The Committee raised concern that the Commission had not tested the market for a service to deliver coaching and learning and development resources. Ann Beynon also wanted on record that similar concerns had been raised by members of the Commission’s Remuneration, Engagement and Workforce Advisory Committee (REWAC).In response, Dave noted the concerns and explained that the decision had been based on an understanding of the market, quality and value for money of the product, its online offering and potential for it to deliver savings. He added that, as the product was also used by other parliaments, it provided a good opportunity for collaboration.

 


Meeting: 12/02/2021 - Senedd Commission Audit and Risk Assurance Committee (Item 19)

Departure Summary

Supporting documents:

  • Restricted enclosure 20

Minutes:

17.1    There were no comments or questions on the departures.

Next meeting is scheduled for 23 April 2021.

 


Meeting: 20/11/2020 - Senedd Commission Audit and Risk Assurance Committee (Item 15)

Departures Summary

Supporting documents:

  • Restricted enclosure 23

Minutes:

ARAC (05-20) Paper 9 – Departures Summary

 

15.1 This item would be discussed out of committee.


Meeting: 20/01/2020 - Senedd Commission Audit and Risk Assurance Committee (Item 15)

Departure Summary

Supporting documents:

  • Restricted enclosure 26

Minutes:

ACARAC (01-20) Paper 12 – Departure Summary

15.1 The Committee noted the departures from normal procurement procedures outlined in the paper.


Meeting: 21/10/2019 - Senedd Commission Audit and Risk Assurance Committee (Item 17)

Departure Summary

Supporting documents:

  • Restricted enclosure 29

Minutes:

ACARAC (05-19) Paper 10 – Departure Summary

17.1 The Committee noted the departures from normal procurement procedures outlined in the paper.


Meeting: 17/06/2019 - Senedd Commission Audit and Risk Assurance Committee (Item 13)

Departure Summary

Supporting documents:

  • Restricted enclosure 32

Minutes:

ACARAC (03-19) Paper 14 – Departure Summary

13.1     The Committee noted the departures listed in the report.


Meeting: 25/03/2019 - Senedd Commission Audit and Risk Assurance Committee (Item 16)

Departure Summary

Supporting documents:

  • Restricted enclosure 35

Minutes:

ACARAC (02-19) Paper 16 – Departure Summary

13.1     The Committee noted that there had been five departures from normal procurement procedures.

 


Meeting: 11/02/2019 - Senedd Commission Audit and Risk Assurance Committee (Item 13)

Departure Summary

Supporting documents:

  • Restricted enclosure 38

Minutes:

ACARA ACARAC (01-19) Paper 14 – Departure Summary

12.1    The Committee noted that there had been three departures from normal procurement procedures.

 


Meeting: 26/11/2018 - Senedd Commission Audit and Risk Assurance Committee (Item 12)

Departure Summary

Supporting documents:

  • Restricted enclosure 41

Minutes:

ACARAC (05-18) Paper 12 – Departure Summary

13.1     There had been four departures from normal procurement procedure to report to the Committee: an HR and Employment Law advice portal; CIPD HR partner training; Media Access Licence; and the 20-year anniversary campaign.  The Committee noted all four departures as appropriate but were disappointed that the 20-year anniversary campaign had attracted only one bid.

 


Meeting: 09/07/2018 - Senedd Commission Audit and Risk Assurance Committee (Item 8)

Departures Summary

Supporting documents:

  • Restricted enclosure 44

Minutes:

ACARAC (04-18) Paper 6 – Departure Summary

6.1     The Committee confirmed two departures from normal procurement procedure presented in the paper, which were for IT hardware support and Dignity and respect training.

6.2     During the discussion, the Committee noted the controls and planning around use of the Commission’s learning and development budget.

 


Meeting: 18/06/2018 - Senedd Commission Audit and Risk Assurance Committee (Item 14)

Departure Summary

Supporting documents:

  • Restricted enclosure 47

Minutes:

ACARAC (03-18) Paper 12 – Departure Summary

11.1     There had been no departures from normal procurement procedure to report to the Committee.

 


Meeting: 23/04/2018 - Senedd Commission Audit and Risk Assurance Committee (Item 18)

Departure Summary

Supporting documents:

  • Restricted enclosure 50

Minutes:

ACARAC (02-18) Paper 18 – Departure Summary

18.1     The Committee noted three departures from normal procurement procedure. Dave informed the Committee that the Corporate Suiting contract had been extended due to the absence of alternative suppliers on the National Procurement Service (NPS) Framework.

18.2     In response to a question about the gender equality benchmarking, Manon stated that it was important for the Commission to be focused on equality and to be leading by example. She confirmed that the Commission had not yet committed to taking part in future years.

 


Meeting: 05/02/2018 - Senedd Commission Audit and Risk Assurance Committee (Item 13)

Departure Summary

Supporting documents:

  • Restricted enclosure 53

Minutes:

ACARAC (01-18) Paper 12 – Departure Summary

10.1     The Committee noted one departure from normal procurement procedure.   

 


Meeting: 27/11/2017 - Senedd Commission Audit and Risk Assurance Committee (Item 14)

Departure Summary

Supporting documents:

  • Restricted enclosure 56

Minutes:

ACARAC (05-17) Paper 18 – Departure Summary

14.1     The Committee noted four departures from normal procurement procedure.   

 


Meeting: 19/06/2017 - Senedd Commission Audit and Risk Assurance Committee (Item 17)

Departures Summary

Supporting documents:

  • Restricted enclosure 59

Minutes:

ACARAC (03-17) Paper 19 – Departures Summary

18.1     The Committee noted five departures from normal procurement procedure.  Dave confirmed that the host country for the Commonwealth Women’s Parliamentary Conference always funded accommodation.  They also noted that, due to the improved controls put in place by new finance system, the number of departures being reported had increased. They welcomed Manon’s suggestion of monitoring these closely. 


Meeting: 08/02/2016 - Senedd Commission Audit and Risk Assurance Committee (Item 15)

Papers to note and any other business

Supporting documents:

  • Restricted enclosure 62

Minutes:

ACARAC (31) Paper 19 - Departures summary

ACARAC (31) Paper 20 - Forward Work Programme

15.1     The Committee noted the four departures from normal procurement procedure.

15.2     Further to points raised in the effectiveness survey, all future meetings would be extended by 30 minutes and a date for the July meeting would be confirmed. 

15.3    The Chair concluded the meeting by thanking everyone for their papers and contributions.  He gave special thanks to David Melding for his commitment and input to the work of the Committee over the past year.

15.4    He also welcomed Rheon’s observations and encouraged others to be observers at audit committees.

Actions

-        Clerking team to add KPI report to the FWP – at the first meeting after the publication of the report.

-        Extend all future meetings by 30 minutes.

-        Agree date of July meeting and send meeting invite.

-        Gather feedback from Rheon Tomos on combined learning from attendance at Audit Committees in other organisations.

Private session

A private session with Committee members was attended by Gareth Watts. No minutes were taken.

 

Next meeting is scheduled for 25 April 2016.