Meetings

ARAC (22-06) Paper 10 - current Terms of Reference

14.1 The Committee agreed no changes were needed to its Terms of Reference.

ARAC (05-21) Paper 11 – current TOR 

20.1 The Committee noted the updated terms of reference.

ARAC (05-20) Paper 8 –  ARAC Terms of Reference

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14.1       The Chair presented the terms of reference for its regular review. It was agreed that the sharing of relevant papers and reports from bodies such as REWAC, the Senedd Commission and Audit Wales should be added, and that a record of the information sent to Committee members should be kept.

14.2       An amended version would be circulated for approval before being published.

ACARAC (02-19) Paper 15 – Updated Terms of Reference

12.1     The Committee agreed with the one revision to the terms of reference.  An updated version would be published on the ACARAC website. 

12.2     The Chair wanted to record that he would welcome Commission staff attending future meetings as development opportunities, if Manon and the Directors felt it appropriate.  

Dave Tosh presented revised ToRs for Management Board (MB) and Investment and Resourcing Board (IRB). These were discussed with a view to ensuring they described correctly the current responsibilities and membership. The ToRs for both boards were agreed with a clarification of MBs contribution to strategic thinking.

The Board also considered the benefits of continuing the Scenarios Group, which had been established to focus on the implications of the Fifth Assembly transition. It was decided that Management Board should take on the additional responsibility in the role of Scenario planning.

It was also agreed that Management Board would endeavour to reach more definitive positions on posts during capacity planning so that decisions can later be taken by Heads without reference back to IRB, in cases that are clear.

Actions:

·                Dave Tosh to update the ToRs as above and reflect the link between internal resources and investment decisions and also clarify the levels above which matters need to go to IRB (cross-referencing to the scheme of delegation). The review of Commission papers should be added to the standing items grid;

·                Dave Tosh and Anna Daniel to agree wording in relation to programme boards; and

IRB forward plan to be included in the meeting note to MB.

ACARAC (31) Paper 13 – Terms of Reference June 2015

10.1     Following a recent training course, it was suggested that the format of the Terms of Reference (ToR) be revised and circulated out of committee for approval. 

Action

-        Refresh content and format of TOR, circulate to Committee members and publish.

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15.1    Updated Terms of Reference would be circulated before the April meeting for members to approve.  It would reflect the new job titles of attendees, the annual presentation of the ACARAC Annual Report to the Assembly Commission, and consideration of departure summaries and key change programmes.

Action

-     Clerking team to draft and circulate the ACARAC Terms of Reference for agreement out of committee.